Official time: Monday - Sunday, 8:00 - 21:30

Book Appointment: (613) 608 4046 - services@eznotary.ca

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Remote Notarization - Instruction Guide

remote notarizationThe Government of Ontario enacted O.Reg 431/20, Administering Oath or Declaration Remotely, on August 1, 2020. Based on O.Reg 431/20, Commissioner of Oaths and Taking Affidavits is given authority to administer oaths or declarations via a digital platform which allows himself and the deponent or declarant to see, hear and communicate with each other in real-time throughout the entire transaction (usually a video call or video conference platform). This option, therefore, is not available for certifying a true copy of the original document which shall be notarized by the Notary in-person.

PLEASE BE ADVISED THAT AN INTERNET CONNECTION IS REQUIRED TO CONDUCT REMOTE ONLINE PROCESS. IT TAKES YOU ABOUT 3 MINUTUES TO COMPLETE.

Our fees are different depends on date and time your appointment is booked. Please carefully check our fees table before you make a reservation. Remote notarization is available 24/7 and you can book online here.

How do we conduct online notarization?

Step 1 The Notary will send you (or all signers) a link for Google Meet video call. You DO NOT need to install the app to join the video call. You can simply use an Internet Browser from your device (desktop, laptop, tablet or smartphone) by clicking to the link provided.

Step 2 You have to send 02 photo ID and the document which you want to notarize to email: services@eznotary.ca prior to the meeting time. This is required for Client identification and verification.

Document to notarize can be filled-out in advance but the place for signature has to be blank. If there are more than one signer, each signer’s information (full name, email address) shall be provided. Each signer must use your own email to sign the document digitally.

To sign the document, you should click to the PandaDoc link sent to your email address. You either DO NOT need to install the app or create account, and can use internet browse to join the video call. The link is non-expired and signer(s) can complete at anytime in his convenience. However, Notary shall not notarize the document until all signers complete their participation.

Step 3 Follow the instructions from Panda Doc to complete the signing process.

If you need further assistance, you can share your screen (if you are using desktop or laptop) with Notary Public from Google Meet. The Notary will walk you through each step. If you use tablet or cellphone, sharing your screen option is NOT available and it will disable Notary to assist you.

Step 4 When you (all signers) have done signing process, the completed document is available for download, but this one is NOT notarized yet. Please allow 5 minutes for Notary to print out, sign, seal, stamp and scan the document. A final notarized document will be sent back to your email(s).

Step 5 Your payment can be e-transfer to email: info@eznotary.ca This email is automatically deposited into our business account. If you require a payment receipt, please let the Notary know.

Thank you for using Remote Service at Giang Le Licensed Paralegal and Notary Public.